Roodhouse Public Library Board Minutes

Roodhouse Public Library
Board of Trustees Meeting

October 11, 2011

The Meeting was called to order by vice-president, Dolores Harp with the following members also in attendance: Michael Harper, Bruce Vortman, Beth Burrus,  Sharon Patterson,Betsy Burrus-Meece, Beth Huffines, Librarian. Mrs Jeanne Bettis also attended the meeting.

Secretary's Report:  The minutes were appoved as read on a motion by Ms. Burrus seconded by Mr. Harper.

Librarians Report: Ms. Huffines reported the following:

A: There are two grants that have become available. One through the State that totals $50 million dollars. This grant would require that the library pay 25% of the funds needed. The other is a matching grant. The City is trying to arrange for the former YMCA building to be moved to the lot behind the library for an addition to the building. A Dollar General will be aquiring the building and lot for a new store. Ms. Huffines will check with Mayor Snyder about the arrangements before starting the application for the grants.

The Board was very pleased about the possibilty of aquiring more space. However, there were many questions about the feasability of moving the building and continuing costs of maintaining more space. THis will all be dealt with as the situation arises.

B. A cataloger from the library system was at the library and felt that we could dispose of the collection of rairoad books that we had recieved.

C: Misty Pruitt has agreed to come into the library for training as library worker on the days we are short handed. She will be trained next week.

D.  The library is still very much in need of the books: Around the World In Eighty Days, The Importance Of Being Ernest, and The Glass Menagerie.

E.  The Supervisor of the workers that had been doing community service in the library had checked in with Ms. Huffines about continuing the project. Ms. Huffines told her that since we had very little success with the worker's being dependable and doing what was necessary, we would no longer participate.

F.  The Library's Pumpkin Fest will be held on October 22 from 10 to 12. The pumpkins have been donated. Ms. Burrus and Mrs. Burrus Meece will furnish the juice. Mr. Mead and Ms. Patterson will donate cookies. Mr. Vortman, Ms. Harp, Mr. Harper and Ms Bettis will donate candy. Helpers will be needed for the refreshments and games. Younger children are to have a parent attend with them.

Financial Report: The financial report as presented by Mr. Harper, treasurer, He also explained that the bequest from Ms. Carol Andrews is being kept in the saving. It will remain in the savings until an election of officers at which time the officers will have to sign the document at the bank to create a new account for a CD.

The report was accepted on a motion by Mrs. Patterson seconded by Ms. Burrus.

Reports of Committees: Ms. Huffines has learned that there is a program compatible with MIcrosoft that will expidite putting the cookbook together. It would also be able to assist students working on various projects. She will purchase this program to be used by the library.

Unfinished Business: There was no unfinished business.

New Business: There was no new business.

The meeting was adjourned on a motion by Mr. Mead and seconded by Mrs. Burrus.

                                                                 Respectfully submitted,

                                                                 Sharon Patterson

                                                                 Secretary